May 02, 2023 - Zoom - 7:39pm
WW Board: Maggi H (P), David Zeller (VP), Ryan Zumsen (T) Mel B. (Sec) Anthony dSL, Daniel Ditmanson, Andrew Beck
Dark Clouds: Nick Moore
True North Elite: Tonia Kruczek, Miranda Muller
Red Loons:
Thunderwall: Matt Freechack
Unaffiliated:
Absent:
- Open to Public
- Matt Freechack - Thunderwall wants to do a 26 Pride Shirt $350.70 - for sale only to TW members.It will not be published for sale on the site. No more than 30 - No profit will be made.
- Maggi: Can be a hidden merch item, so that it goes through - Desire is not to open up SGs to sell their own merch, outside of Shopify - Setting a threshold amount - A policy will need to be created
- Ryan: If there is no profit, there is no need for it to go through Shopify. Shopify will make the cost increase due to the 3% - If a group wants to buy a shirt, for themselves, it should be allowed
- David: Do not want to create a loophole that could be used by other SGs in the future - Money shouldn’t go through WW -
- Tonia: The unique thing is that the person is doing it with a Cricket - TNE has done homespun cricket items -
- Nick M.: Can this be something that is a giveaway to the Volunteers, allow TW to do this
- Andrew: Finance committee, and Affiliation Committee will need to move forward with outlining the policy
- Daniel: Do not ruin the cottage, homespun
Decision Made: Thunderwall will purchase the shirts on their own. FInance & Affiliation committees will write a policy moving forward.
- Request was submitted to record the Board Meetings - and publish the link
- Maggi: Concerns about things being taken out of context - General practice is not to record meetings
- Andrew: There is merit in the conversation - Risk in limiting discussion, based on the meetings being recorded - at the risk of things being taken out of context
- David: Will ask other groups (ISC) on posting recordings and mtg meetings -
- Reports
Finance, Ryan
- Meeting was held 2 weeks ago to review what is needed from SGs for recording and submission of budgets - Outlining the responsibilities of the SGs and WW for budgets. Compiling documents and will review as the Finance Committee for the next meeting - A lot of accounting remains with Andy
- Financial Summary: $109,000 in the Checking Account
- Monthly Reports from Finance - Monthly P&L, Balance Sheet from the previous month
- Maggi Question: Discussion about the $40k that was Dark Clouds, and it has not been reconciled to be paid back to DC?
- Ryan: Quarterly reports to the SGs of what their balance is. Allowing the SGs to have more control of the money they have earned - Very difficult to determine what WW is actually pulling in for budget
Tifo
- Mental health awareness night tifo is canceled
- Anthony will get sign-up genius links to comms with more lead time for sign ups and wait to ensure that all comms about sign-ups go out via WW comms before any individual or SG asks.
Comms
No update, still need more volunteers
Create an approved minutes folder - that will then be published on the site - Board will agree to minutes within 2 weeks
- Old Business
Website Review
Partner page is live, card is created and ready to send
Tech Review
- Office internet plan
Maggi will work on this, the upcoming month
- Affiliation Process/Passthrough formalization
Meeting with the team was good - The team seems committed to it, but here is another semi-verbal agreement - Team is open to the financial agreement, and are close on the pass-through, but they are non-commital to the affiliation changes - Team is pushing for WW to draft the first
Legal Agreement is desired, which requires WW to pay for an attorney
Andrew: Requesting bullet points from the meeting - Team also sent back bullets that need further review
Board Code of Conduct
- WWMN Board Code of Conduct Draft- Final
Progressive Discipline Policy Draft 20230502
All board members to review prior to next meeting, so that it can be voted on
Non-SG Merch Policy
- Ryan has putting together a document about affiliation / merch policy
- 80/20 split may need to be reviewed, based on the 21% Income Tax - Will share spreadsheet of the 80/20 findings
Committee Liaison Discussions - Discussion deferred
- Matchday
- Tifo
- Partnerships
- Finance
- Membership
- Communications
- Technology
- Travel
- Merch
- Affiliate/SG committee
WW Signatory Update
Loons Asylum Partnership Details
- David will follow up with Luce Line
- New Business
Chant App
Reviewed the features of the new Chant App
- Free, with Add-Ons - No ads through next season
- Goal would be to launch this in 2024
- Concern | Risk - around securing membership data - Especially as we move forward with the affiliate process with FO
- Potential to support an opt-in - Phased approach at rolling it out to leadership first, and then
- This would act as the CRM
Next Step: Nick will reach out to Tom, for a mtg with Alisha, Maggi, David and Anthony
Away Bus for KC Oct 21
Will move forward - Mel will reach out to
Code of Conduct
New tweet with Code of Conduct to be pinned prior to next match
Zarek Partnership
Discussion with a partnership agreement with MN United - Will post to the Executive Channel
- Tabled for Future Meetings
Rebrand
Annual meeting/election playbook (David)
Annual Report Playbook (Maggi)
Member Scarf Playbook (Maggi)
Liability Waiver - (Anthony)
- Open to Board
- Daniel: Reminder to FO that the Center Capo Stand is getting dangerous
- Open to Executives
- No items
Meeting adjourned
